Archive for Customer Service

Not Just Your Company’s Computer Guy

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“Oh, yeah… YOU’RE WELCOME.” I think most people have dealt with a computer guy like this, but hopefully it’s not your everyday experience. In case you didn’t get the memo, technology is here to stay. As technology advances, so do the ways in which we use and interact with it.

Previously, most companies had someone just like Nick Burns, someone who lurked in the company’s IT dungeon and who lived in their mother’s basement. (Contrary to popular belief, most IT folks don’t like to be kept in dark, damp places.) This person probably had varying capabilities depending on the size of the company and the kind of technology budget they had. But, for a small company he (“he” assuming he was Nick Burns-like) was an individual who was nerdy enough to handle the small network and maybe a few printers. This person was probably intolerable and enjoyed holding their knowledge of technology over others.

Now, since technology plays a major role in most companies, there are now teams of folks available to help you, not just a cave dweller.

evolution

In our recognition of technology as a vital tool in the workplace, the advances made in the software and hardware have made technology easier to use for the common consumer rather than more complicated. As a result, most people have a good, general understanding of how their technology works. This also means that they have a greater expectation of how it should work. The “Company Computer Guy” now needs to be much more than that guy who fixes the computers. Now he needs to evole into someone who “works well with others” and maybe even “have a personality” in order to fit in with the many non-geek co-workers. All members of the IT team from the top down need to have fantastic interpersonal skills even when talking interdepartmentally. Most importantly, the help desk personnel’s communication skills need to be paramount since they may have the most interaction with people outside of the IT department.

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These communication skills will come naturally to a person who thrives on human interaction. Good communication will result in greater success in their career, especially in the interview process. Hiring managers and IT directors need to look for people who can communicate well, and help those who have been hired that can’t. No one really prefers to have their IT support done remotely by people they aren’t comfortable with.

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Is the Customer Always Right?

Just recently I was asked, “Do you believe that the customer is always right?” While growing up I had several jobs in sales, retail and hospitality and when you as a part of those industries, the answer has always been a firm yes. If a customer isn’t happy, they won’t be a return customer and you will lose money. However, when hearing this question recently, I my gut was telling me what I have been told and the way I feel are different.

It’s possible that my feelings have changed because I work in a different industry. Maybe they have changed because I have more “real world” experience, or maybe they have changed because the projects that I am working on now cost more money and require much more time, work, and planning than a nine dollar burger at Red Robin.

One of the main issues i have come across is that many customers do not always know what they want or even what you can offer them. This makes it hard to interpret what they need and can lead to misunderstandings later in the project. As a company, you have to ensure that your team can accurately explain your services as well as the timeframes and any limitations that may entail. A client my want a small item added to their website or a change to their workflow but they don’t necessarily understand how much time that can take. Documenting these talks and writing out specifications is key to protecting you and your company as the project progresses.

If the client is wrong, it’s almost always best to make a compromise. Telling them that they are wrong (even if you have proof or documentation) isn’t the best way to keep clients, so reaching an amicable resolution is imperative. I feel that in most instances the issue isn’t usually money, it’s the timeline. This is when you as a company can really step up to the plate and impress a client. Get the work done as fast as possible while maintaining a high quality. Frequent updates show the client that they are a priority.

While it is important to appease the customer, you can’t let them walk over you. You have to make money so don’t undervalue yourself to the point where you barely get paid.

I still feel that the best way to avoid angry conversations with clients is by creating a personal relationship with clients so issues never get escalated to having the “who is right” conversation. However, if your talk does escalate, there is much less finger pointing if you have a good relationship with them.

What do you do if the client is right? You absolutely have to own up to it. Apologize, fix the problem and move on. Your client will appreciate your honesty and it will help you build on your relationship with that client for the future.